Private Function/Wedding/Banquet Concert Hall at Victoria Hall Information
The spring, summer and fall seasons are a busy time for us with weddings and receptions. For an up to date rental rate, please contact the office at (905) 372-2210 or 1-888-COBOURG ext.4153 and we would be happy to help you plan your special event.
We are fully booked for 2014 weddings and are now booking for 2015.
The basic rental rates include the use of the Concert Hall, The Ryerson/Guilet Room - often used for the seating chart and the photo displays; the Citizens' Forum - the bar area and the dressing rooms - for the wedding party only.
In town residents (residing within the Municipality of the Town of Cobourg) rental rate for a Friday, Saturday or Sunday is $725.00. Out of town rental rate for the same days is $800.00.
Weekday rates are $225.00 for local users and $275.00 for out of town users.
There is a $100.00 charge to use the Hall on the day previous to the event to decorate. Please note that the set up and take down of the tables and chairs and risers are included in the rental.
Other fees include - $16.00 per hour for the commissionaire (security); these staff members are in attendance for the entire event. They are responsible for opening up the building and designated rooms, maintaining building security during the event, hourly patrols of the facility and securing the building at the end of the event.
House Manager - $27.75 per hour. This member of the Concert Hall staff is in attendance from the arrival of the first vendor until the last guest has left the premises. They are responsible for enforcing all liquor regulations in accordance with the LLBO ; as well as dealing with any building issues that may arise, such as heating, cooling, lighting, sound, table requirements and guest issues.
Optional fees include an upgraded banquet chiavari chair for $250.00; rentals of easels, high chairs, topiary trees, envelope holders, special lighting effects, coffee urns, projectors, screens (a full list of rentals is available upon request).
A $100.00 non-refundable hold-the-date deposit is required at the time of booking. A user agreement is then issued and the full rental (minus the $100.00 deposit) is required within 60 days of issuing the contract.
All alcohol, including wine for tables is purchased by the Concert Hall office - no outside alcohol is allowed. A $1000.00 deposit is required one month prior to the event if a complimentary bar is requested. All wine for tables is to be paid for one month prior to the event. Please contact the office for wine pricing. Depending on the size of the event, there are two bartenders included in the rental, a fifteen per cent gratuity is added to the final billing.vThere is no smoking on any Town owned property. Alcohol may only be served and consumed in designated locations. The building is wheel chair accessible and there are washrooms to accommodate; those with mobility concerns.
Catering is the responsibility of the renter. Any licensed caterer is allowed if they present a letter from the local health unit stating that they are approved to work at the Hall.
All décor must be approved by the Concert Hall office. There are to be no attachments to the walls or woodwork. Confetti is strictly prohibited. Candles are allowed as long as the flame is fully enclosed in a hurricane-type lantern, votives and floating candles are also allowed as long as the flame does not extend above the top of the container. Battery operated candles are encouraged. There are no taper candles, open flame or candlebras allowed.
Please note that HST is applicable to all charges.